The committee had met with the Lord Major of Niagara-on-the-Lake earlier in the day. He is very supportive and would like to be kept informed about the event. The Lord Mayor would like music at the Scout Brigade parade and suggested Lincoln and Welland Regimental Band. Ted will invite all counsellors to attend the unveiling ceremony.
Tony read the speech to be given later that evening to the Niagara-on-the-Lake Council meeting.
Niagara Parks Commission
Tony is working with the Niagara Parks Commission and Scouts Canada, Niagara Area on the oak planting. He will share the VIP list with the Parks Commission. Committee members will attend the planting.
Delegation to Niagara-on-the-Lake City Council
Liam and Ted have confirmed that the committee will present a delegation to the Niagara-on-the-Lake city council on Monday, June 13. The committee will meet afterwards, either in the city hall or Joseph's Estate. Lou will arrange for a meeting place. Lou suggested visiting the Lord Mayor sometime before the meeting. Lou will arrange this meeting.
The delegation should be about five minutes long. The purpose is to ask for a proclamation recognizing the event. Tony will speak on the committee's behalf. Everyone on the committee is encouraged to attend.
Niagara-on-the-Lake Floral Garden
Ted and Liam met with Clive Buist regarding the sign for the floral garden. Their sign painter will make a sign similar to the masthead on the web site. It will be 18" tall. The WJ'55 emblem is too detailed to be painted. a 12x12" decal or printed sign will have to be provided. The final arrangement need to be made by the middle of June.
Niagara Parks Commission
Bill met with the Niagara Parks Commission. They are working to restore Paradise Grove (which hosted the Timberlands sub-camp in 1955) into an oak savanna and tall grass prairie. They would like to plant a memorial oak as part of the celebration and use that as the kick-off to a program in which local Scouts will plant lupins to attract butterflies. Tony reports that Niagara Area Commissioner is interested. The Commission would also like to unveil an interpretive sign. Bill will work with the Commission to determine the best time for this, probably Saturday afternoon or Sunday morning. The Commission will run a story about this project and the Floral Clock planting.
Bill C. reported that there has been great progress regarding the Floral Clock. Bill met with John Kernahan. The Niagara Parks Commission has agreed to plant the clock with fleur-de-lis and the Scouts Canada emblem. They will pay for the planting, a substantial contribution to the celebration.
Niagara-on-the-Lake Chamber of Commerce
Liam, Ted, and Bill L. met with Jennifer Cebado of the Niagara-on-the-Lake Chamber of Commerce. The Niagara Advance, a weekly paper, was suggested as a vehicle for local publicity. The editor is Penny Coles. Daily papers are the St. Catharines Standard and Niagara Falls Review. Their 2005 tourist guide is in production. Jennifer will see if adding the celebration to the events page is still possible.
Accommodation fills up quickly and September is a popular month. Attendees should book soon. A on-line directory of available spots is maintained by the Chamber on their web site.
The Chamber offered to mail information packages about the town to people who express an interest. They are willing to include information about the celebration as well. They are willing to place information cards about the event in their display. The Chamber would like to be kept up to date regarding the expected number of attendees.
Ted has written to Holly Dowd regarding booking a delegation to present to the city council. These bookings are normally booked two months ahead. Ted will be in touch again later in the winter.
Niagara College has an event planning program. George will contact their president to see if they are interested in getting involved.
Town of Niagara-on-the-Lake
Bill L., Ted, and Liam have met with Clive Buist and Marty Yamich of the Town of Niagara-on-the-Lake. Arranging a viewing area for the SBFG parade is no problem. When, where, and the size needed should be communicated to Holly Dowd, town clerk, well in advance of the event.
2005 will be the 100th Anniversary of Rotary International. The local Rotary club has requested to have the floral garden by the golf course dedicated to this theme. The practice has been to give precedence to the greater anniversary. Access to this garden is probably not possible, though they may be able to put a sign in place for the event weekend.
The Town distributes a newsletter to 6500 households every February. The committee is invited to include a writeup about the event and a photo. This would need to be given to the Town by the second week in January.
The committee should be able to book a ten minute community interest presentation to Council at one of their regular meetings. These take place on the second and forth Monday of the month and are broadcast on the community cable channel. This should be booked soon through Holly Dowd.
It was suggested that the committee create a pamphlet about the event for distribution at the two tourist information centres, one by the gardens and the other at Fort George. It may also be possible to put up a poster at these locations.
Marty said that there are 770 bed and breakfast beds in NOTL. The fall is a high season for them due to the wine festivals. 30-40% of the bed are already booked for next September. NOTL does not have motels or hotels, though there are many close by in Niagara Falls. It may be possible to arrange group rates. The Niagara Falls Chamber of Commerce is a good contact for that.
The mayor may be able to designate the week preceding the event as World Jamboree Week. Such as designation does not include publicity provided by the city.
Bill C. will thank the mayor for the cooperation of the staff.
Bill C. has spoken with John Kernahan of the Niagara Parks Commission who will take the idea about the floral clock to their board.
The group discussed the floral clock which is maintained by the Niagara Parks Commission. Tony has a colour photo of the clock from during WJ'55. Bill C. will contact the Commission about a display in the clock for next year.
Gary Burrows is supportive and suggested meeting with the parks and recreation director.
The NotL Historical Society is preparing a display about WJ'55. They would like to dedicate the floral garden by the golf course to the Jamboree commemoration next year. This should be brought up at the meeting with the city.
The Scout Brigade of Fort George has invited the committee to hold a meeting during their event, specifically in the afternoon of Saturday, September 18. This will provide an opportunity discuss how the commemoration program could fit with the SBFG program. They have also invited the committee to join them for dinner that evening.