May 3, 2005
- Ted Claxton
- Bill Connor
- Doug Frazer
- Liam Morland
- George Repar
- Tony Roberts
- Lou Cahill, OEB International
- Bill Lindsay
Ted has been working with Ross Francis of Scouts Canada on the guest list. Official invitations will be sent to the Governor General, Premier on Ontario, local MP and MPP, Niagara Regional Chair, Lord Mayor of Niagara-on-the-Lake, Chair and Vice-Chair of the Niagara Parks Commission, and the Parks Canada CEO.
Members of the committee will complete registration with Scouts Canada.
Lou has visited Penny Coles of the Niagara Advance. They are interested. Lou will arrange meetings with various other local newspapers for June 13.
Lou suggested collecting newspaper clippings and making a booklet. Politicians like to see that events they are connected with receive favourable coverage. Lou also suggested that there be a media table at the unveiling of the plaque. The table should be staffed and have a press kit with information and backgrounders on various aspects of the event.
Delegation to Niagara-on-the-Lake City Council
Liam and Ted have confirmed that the committee will present a delegation to the Niagara-on-the-Lake city council on Monday, June 13. The committee will meet afterwards, either in the city hall or Joseph's Estate. Lou will arrange for a meeting place. Lou suggested visiting the Lord Mayor sometime before the meeting. Lou will arrange this meeting.
The delegation should be about five minutes long. The purpose is to ask for a proclamation recognizing the event. Tony will speak on the committee's behalf. Everyone on the committee is encouraged to attend.
Niagara-on-the-Lake Floral Garden
Ted and Liam met with Clive Buist regarding the sign for the floral garden. Their sign painter will make a sign similar to the masthead on the web site. It will be 18" tall. The WJ'55 emblem is too detailed to be painted. a 12x12" decal or printed sign will have to be provided. The final arrangement need to be made by the middle of June.
Niagara Parks Commission
Bill met with the Niagara Parks Commission. They are working to restore Paradise Grove (which hosted the Timberlands sub-camp in 1955) into an oak savanna and tall grass prairie. They would like to plant a memorial oak as part of the celebration and use that as the kick-off to a program in which local Scouts will plant lupins to attract butterflies. Tony reports that Niagara Area Commissioner is interested. The Commission would also like to unveil an interpretive sign. Bill will work with the Commission to determine the best time for this, probably Saturday afternoon or Sunday morning. The Commission will run a story about this project and the Floral Clock planting.
Donations to the WJ'55 commemoration should be by cheque made out to "Scouts Canada — WJ'55" and mailed to the Committee's mailbox in Niagara-on-the-Lake. Scouts Canada has agreed to issue tax receipts for amounts over $10. The money will be held in the North Waterloo Scouting account hosted by the 6th Waterloo.
SOSSI has arranged for a commemorative postal cancel. It is available on request at the Niagara-on-the-Lake post office.
Dave Fredericks has agreed to lend green shirts for the honour guard.
Niagara Historical Society
The Niagara Historical Society Museum is now assembling the display which includes artifacts from the Jamboree.
Plan for Rain
The committee discussed what to do if the Saturday is very rainy. Fort George may have a marquee which can be used for the ceremony. If weather if severe, it may be possible to arrange to use the Shaw Festival's large rehearsal hall.
Scout Brigade of Fort George
Attendance for the Scout Brigade appears to be up. There are 1200 to 1500 expected. Many people are ordering WJ'55 commemorative crests through the Scout Brigade. Camping for commemoration participants is possible, but there are no grey water facilities. Participants could buy into the existing meal plan.
The ceremony will need to be no longer than half an hour in order to keep the Scouts' interest. At the end, the Scout Brigade will do a march past on their way out. Committee and visitors are invited to attend the Company of Good Cheer, an adult social occasional late Saturday evening. The Scout Brigade is very supportive of having a band in the parade.
The committee briefly discussed who could be the keynote speaker for the celebration. Normally, a senior VIP would do this. A prominent Jamboree participant would be ideal. It may be difficult to find someone like this as there is no list of prominent Scouts or of WJ'55 participants.
—Minutes by Liam Morland.