Committee Minutes
Finances

Ted will send the back up documentation to George so that he may complete the report to the Trillium Foundation.

The small balance on hand in the WJ'55 50th Anniversary Account will be transferred to an account held for the purposes of promoting a National Historic Marker. Several members of the committee are prepared to assist in this initiative.

Ted had a telephone conversation with the president of the Niagara-on-the-Lake Lions' Club. The event does not fit their profile for funding.

George reported about a meeting he had with the Ontario Trillium Foundation on August 16. The meeting, which was attended by several other grant recipients, was focused on those receiving multi-year grants. Such recipients need to meet ongoing evaluation and reporting requirements. In the case of the WJ'55 celebrations, just one report is needed. It is due December 31, 2005. George offered to write this report.

George indicated that the Foundation wants the entire grant to be used. If budget reallocation is needed, this can be done by Manfred Fast, the Foundation's coordinator for Niagara. All expenses must be clearly documented and invoices provided.

Ted reported in absentia that the cheque for the grant has been received and deposited into the Committee account.

The Ontario Trillium Foundation requires that their contribution be visible. Their logo appears on each page on the event web site and will appear in the program.

Bill L. will following up with George Howse regarding the Niagara-on-the-Lake Lions' Club.

George R. reported on the grant from the Ontario Trillium Foundation. The grant is for $7500, about half of what was requested. The largest single item removed from the grant was the money for the secretarial support. George R. will attend a meeting about the grant on August 16. The Foundation wants to have its contribution recognized. Liam reported that their logo is now at the bottom of each page of the web site and they are recognized on the Thanks page.

The committee agreed that a few more thousands of dollars would help. George H. will contact the Niagara-on-the-Lake Lions' Club. Kevin suggested passing the hat for $1 each in the Scout Brigade camp.

Ted reported that the Ontario Trillium Foundation has approved a grant of $7500. Once Ted receives the documentation from Scouts Canada, he and George will review and adjust the budget. Normally, the grant documentation will state which budget line items were not funded.

The Foster Hewitt Foundation has approved a grant of $2000 to pay for the commemorative plaque. Ted will send a thank you note.

Doug has sent twenty personal letters to potential supporters and has received four replies. Doug has met with the advertising director of the Toronto Star, who is a Scouter. Doug will continue his efforts.

Donations to the WJ'55 commemoration should be by cheque made out to "Scouts Canada — WJ'55" and mailed to the Committee's mailbox in Niagara-on-the-Lake. Scouts Canada has agreed to issue tax receipts for amounts over $10. The money will be held in the North Waterloo Scouting account hosted by the 6th Waterloo.

George has been in touch with John Maloney's office regarding the Heritage Canada grant application. Heritage Canada has decided that the event is not within their terms of reference. They suggested that the committee investigate the Trillium Foundation, to which an application is already underway.

An application has been made to the Ontario Trillium Foundation for a grant of $14,700. The application was formally endorsed with enthusiasm by Scouts Canada. The application includes monies for tents, programs, photography, mailings, and more. Trillium's decision will be announced in July. The grant can cover expenses incurred after that date.

A letter has been received from John Maloney MP, whose office is assisting with a $17,000 grant application to the Department of Canadian Heritage. This grant could provide money as soon as April 1. If both grant applications are successful, one may have to be turned down.

Bill reported that Doug Frazer has a copy of the list of sponsors from 1955 and will start to work the list.

George has been working on a grant application for the Trillium Foundation. Applications are accepted four times a year. There is a 120 day waiting period before money becomes available. The next deadline is March 1. Grants should come from a corporate body. Ted will see if Scouts Canada is willing to officially sponsor the grant.

George described several potential sources of funding. The Ontario Cultural Attractions Fund provides money for historical and cultural events. The Trillium Foundation funds many organizations in Ontario and is open to providing operational funding. The Canadian Heritage Fund includes a section for events with an international component. Funding applications need to detail how the money will be spent.

As the event itself will be largely funded by fees paid by attendees, money is primarily needed for the plaque, advertising, and perhaps room rental for a reception or dinner. George will investigate these funding opportunities further.

Tony will send a list of potential corporate sponsors to Doug. Doug will prepare a letter.